Calculating Metrics for Learner Attendance (SF2 Form)
This guide explains how to calculate key metrics from the SF2 form, also known as the Daily Attendance Report of Learners. This form helps schools track learner attendance and analyze participation trends.
Understanding Metrics
The SF2 form requires calculating three main metrics
- Percentage of Enrolment: This measures the change in registered learners from the first Friday of June to the reporting month's end. It reflects enrollment fluctuations throughout the school year.
- Average Daily Attendance: This represents the average number of learners attending classes in the reporting month and indicates learner engagement.
- Percentage of Attendance for the Month: This measures the proportion of registered learners who attended classes regularly during the reporting month.
Calculating the Metrics:
1. Percentage of Enrolment:
Formula: (Enrollment as of 1st Friday of June) / (Registered Learners as of End of Month) * 100
Example: If June enrollment is 30 (16 males + 14 females) and end-month registration is 28 (15 males + 13 females), the percentage of enrolment is:
((30) / (28)) * 100 = 93.33%
2. Average Daily Attendance:
Formula: Number of School Days in Reporting Month / Total Daily Attendance
Example: If total monthly attendance is 480 (240 males + 240 females) and there are 20 school days, then the average daily attendance is:
20 / 480 = 24
3. Percentage of Attendance for the Month:
Formula: (Registered Learners as of End of Month) / (Average Daily Attendance) * 100
Example: If the average daily attendance is 24 and end-month registration is 28, then the percentage of attendance for the month is:
((28) / (24)) * 100 = 85.71%
Conclusion:
By calculating these metrics, educators can gain valuable insights into learner attendance patterns and identify areas needing improvement. They can then use these insights to implement targeted interventions and support systems to promote greater participation and prevent dropouts.