For DepEd teachers aiming for promotion or career progression, one of the crucial documents required is the Position Description Form (DBM-CSC Form No. 1, Revised Version No. 1, s. 2017). This document serves as an official record that outlines the specific duties, responsibilities, and qualifications of a teacher’s position.
To make the process easier for you, we are providing a free downloadable Word format of this essential document. This will allow you to conveniently edit and fill in the necessary details.
📌 What is the Position Description Form?
The Position Description Form (PDF) is a standardized document required by the Department of Budget and Management (DBM) and the Civil Service Commission (CSC). It provides a structured format for describing a teacher's position, which is important for:
✔ Promotion Processing – This document is required when applying for a higher teaching position or salary grade within DepEd.
✔ Job Classification and Standardization – It ensures that every position aligns with DepEd and government standards.
✔ Performance Evaluation – The form helps school heads assess if a teacher meets the competencies and responsibilities outlined in their role.
✔ Personnel Records and Documentation – Having an updated Position Description Form is essential for proper record-keeping in the division or school.
Since this form is officially required, all DepEd teachers should keep an updated copy in case of any career movement or organizational updates.
📥 Download the Position Description Form (Word Format) for Free
To make it easier for you, we have prepared the editable version in Word format, which you can download below:
🔽 Download Here (Click the link to get your free copy)
💡 Tip: We recommend using WPS Office, which is a free alternative to Microsoft Office, for opening and editing this document. However, we will also provide an MS Office version soon!
📑 How to Properly Fill Out the Position Description Form?
Filling out the Position Description Form correctly is crucial to avoid any delays or issues in your promotion application. Here’s a breakdown of the sections and how to fill them out:
1. Basic Position Information
This section records the essential job details of the teacher’s position. Fill in the following:
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Position Title – Write the official title of your position, as recognized by DepEd (e.g., Teacher I, Teacher II, Master Teacher I).
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Item Number – This is the unique position number assigned to your role by DepEd.
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Salary Grade – Indicate the corresponding salary grade for your position (e.g., Teacher I is SG-11).
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Department/Agency – Write "Department of Education" as your agency.
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Bureau or Office – This refers to your division or district office.
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Workstation or Place of Work – Indicate the name of your school or office.
2. Classification for Local Government Units (LGUs)
If you are employed under a local government-funded DepEd school, classify your LGU level (e.g., Province, City, Municipality) and its corresponding class (e.g., 1st Class, 2nd Class).
3. Salary and Compensation Details
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Present and Previous Appropriation Act – Indicate the budget law under which your salary is covered.
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Salary Authorized – Write your current monthly salary amount.
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Other Compensation – Include any additional benefits such as PERA, hazard pay, or bonuses.
4. Supervisory Information
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Position Title of Immediate Supervisor – Write the job title of your direct superior (e.g., School Head, Principal).
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Position Title of Next Higher Supervisor – Indicate the next-level supervisor, such as the Public Schools District Supervisor (PSDS).
5. Employees Directly Supervised (If Any)
If you hold a higher teaching position (e.g., Master Teacher, Head Teacher) and supervise other teachers, list their:
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Position Titles
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Item Numbers
6. Equipment and Tools Used
List any machines, equipment, or teaching tools you use regularly, such as:
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Computers and printers
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Projectors and smartboards
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Laboratory equipment (if applicable)
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Teaching apps and online platforms
7. Contacts and Stakeholders
Mark whether you have occasional or frequent contact with different individuals or groups, such as:
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Executives, Managers, and Supervisors
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Other Teachers and Staff
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General Public (e.g., parents, guardians)
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Other Government Agencies
8. Working Conditions
Check the box that applies to your work setup:
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Office Work – Mostly administrative tasks within school premises.
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Field Work – Teaching-related activities that require travel (e.g., home visits, community outreach).
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Others – Specify any unique working conditions, such as blended learning or remote teaching.
9. General Function of the Position
This section requires a brief summary of your role as a teacher. Write a short description of your general responsibilities, such as:
"Responsible for delivering quality education to students, preparing lesson plans, assessing student performance, and engaging in professional development."
10. Duties and Responsibilities
List your specific job duties and their percentage of working time allocation. Examples include:
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Instructional Delivery (50%) – Teaching classes, preparing lesson plans, using technology for instruction.
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Student Assessment (20%) – Evaluating student progress, giving feedback.
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Professional Development (10%) – Attending training, enhancing teaching skills.
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Administrative Tasks (10%) – Recording grades, attending meetings.
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Community Involvement (10%) – Organizing activities, engaging with parents.
11. Qualification Standards
Indicate the required qualifications for your position:
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Education – Example: "Bachelor’s Degree in Secondary Education, Major in English"
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Experience – Example: "At least 1 year of relevant teaching experience"
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Training – Example: "At least 8 hours of relevant training/seminar"
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Eligibility – Example: "LET Passer"
12. Competencies Required
This section outlines the core and leadership competencies expected for the position. Teachers must have competencies in:
✔ Lesson Planning and Delivery
✔ Classroom Management
✔ Assessment and Evaluation
✔ Professional Collaboration
13. Acknowledgment and Acceptance
The last section requires the teacher’s signature and the Public Schools District Supervisor’s (PSDS) signature, confirming that both parties understand the job description.
🔍 Final Thoughts
Having an updated Position Description Form is essential for career growth in DepEd. Whether you're applying for a promotion or ensuring compliance with DepEd HR guidelines, this document plays a key role in your professional journey.
💡 Make sure to download the Word version for free and fill it out properly!
📌 Don’t forget to check back for our upcoming guide on the correct way to complete this form! Stay updated by liking our Facebook Page and sharing this with your fellow teachers.
Let’s support each other in advancing our careers in DepEd! 💙📚