How to Fill Out the Electronic School Form 7 (eSF7) for SY 2023-2024: A Guide for School Administrators and Educators
The Electronic School Form 7 (eSF7) is a vital tool for recording and managing the data of school personnel, including their personal information, workload, and performance. The eSF7 is part of the Modified School Forms (SFS) that were adopted by the Department of Education (DepEd) in 2014 to streamline and standardize the educational data collection and reporting system.
The eSF7 is required to be accomplished by the School Head at the Beginning of the School Year (BOSY) and submitted to the Division Office. For Senior High Schools, an updated eSF7 is also needed at the beginning of the Second Semester to reflect any changes in the subject assignments. The eSF7 should include all school personnel, regardless of their position or nature of appointment, and should be arranged from the highest rank to the lowest. The eSF7 should also indicate the daily program of the teaching personnel, including their subjects taught, advisory class, and ancillary or administrative assignments.
The eSF7 is not only a data collection tool, but also an inventory list of school personnel. It helps the School Head to monitor and evaluate the performance of the school personnel, as well as to identify their strengths and areas for improvement. The eSF7 also helps the Division Office to allocate and deploy the school personnel according to the needs and priorities of the schools.
The eSF7 is a crucial document that affects the quality and efficiency of the educational service delivery. Therefore, it is important to follow the general guidelines in the accomplishment of the eSF7 to ensure accuracy and completeness. Here are some of the key points to remember when filling out the eSF7:
- Use the official electronic template provided by the DepEd. Do not modify or alter the format or content of the template.
- Enter the correct and complete information of the school personnel, such as their name, position, date of birth, gender, civil status, highest educational attainment, eligibility, and years in service. Use the official DepEd ID number as the unique identifier of the school personnel.
- Ensure that the daily program of the teaching personnel matches their actual workload and schedule. Include all the subjects taught, advisory class, and ancillary or administrative assignments. Indicate the grade level, section, and number of learners for each subject or class. Use the official learning area codes and abbreviations as prescribed by the DepEd.
- In case of personnel movement during the school year, such as transfer, promotion, demotion, resignation, retirement, or termination, submit an updated eSF7 to the Division Office as soon as possible. Indicate the date and reason of the personnel movement in the Remarks column.
- For integrated schools with the same School ID, accomplish only one eSF7 for both the elementary and secondary levels. Use separate sheets for each level and label them accordingly.
- For non-teaching personnel providing shared services to more than one school, such as nurses, librarians, guidance counselors, or accountants, include their information in the eSF7 of their mother school only. Do not duplicate their information in the eSF7 of the other schools they serve.
- Print the electronic form in a Legal or Folio size bond paper. The electronic form will automatically adjust to the paper size and format.
- Submit the accomplished electronic form to the Division Office on or before the fourth Friday from the opening of classes. Include both the soft copy (Excel file) and the scanned copy duly signed by the School Head (PDF file). Use the official email address of the Division Office for the submission.
- Maintain the data privacy and security of the eSF7. Do not disclose or share the information of the school personnel to unauthorized persons or entities. Store the electronic and printed copies of the eSF7 in a safe and secure place.
By following these general guidelines, school administrators and educators can ensure the proper and timely accomplishment of the eSF7. The eSF7 is a valuable resource that can help improve the management and development of the school personnel, as well as the delivery and quality of the educational service. The eSF7 is not just a form, but a reflection of the school’s vision, mission, and goals.