What is a Sworn Declaration?
A sworn declaration is a formal document in which an individual attests to the truthfulness of specific statements under oath. In the context of taxation and compliance, it plays a vital role in affirming the accuracy and completeness of submitted records to government agencies such as the Bureau of Internal Revenue (BIR) in the Philippines.
Purpose of Annex "C" Sworn Declaration
Annex "C" is a required document for businesses in the Philippines to ensure compliance with Revenue Regulations No. 02-2015. It serves as a certification that the employer has submitted the required BIR Form 2316 in digital format, confirming the authenticity and accuracy of the records provided.
CLICK HERE TO DOWNLOAD BIR ANNEX C SWORN DECLARATION IN WORD FORMAT
Key Components of the Sworn Declaration
The sworn declaration contains the following essential details:
Signatory Information
The full name of the authorized signatory.
Their position within the company.
The company's official name and business address.
Statement of Compliance
Certification that the company has submitted one (1) DVD-R containing the required BIR Form 2316 for the period ending December 31, 2024.
Affirmation that the submitted DVD-R conforms to the BIR's technical and specification requirements.
Declaration that the soft copies of BIR Form 2316 in the DVD-R are complete and exact copies of the original forms.
Legal Attestation
The signatory declares under penalty of perjury that all statements in the document are true and correct.
Notarization
The document must be sworn and subscribed before a notary public, including essential details such as:
Date and location of notarization.
Identification details of the signatory.
Documentary references such as Doc. No., Page No., Book No., and Series of the notarized document.
Why is This Declaration Important?
The submission of the sworn declaration ensures that employers fulfill their legal obligations under tax regulations. It serves as proof that they have provided accurate income tax information for their employees and have complied with the electronic submission requirements mandated by the BIR.
Final Thoughts
Businesses must take the sworn declaration process seriously as it upholds compliance, transparency, and accountability. Properly completing and notarizing Annex "C" helps avoid potential penalties and ensures a smooth tax reporting process.
For companies preparing their submissions, it's crucial to double-check all information, adhere to BIR guidelines, and consult with tax professionals if needed to ensure full compliance with regulatory requirements.