If you’ve recently bought a second-hand vehicle or acquired one through other means, you’ll need to secure a PNP Highway Patrol Group (HPG) Clearance before transferring ownership. This document certifies that the vehicle isn’t stolen or encumbered and is necessary for the registration process with the Land Transportation Office (LTO).
Here’s a detailed, step-by-step guide to help you navigate the process smoothly.
CLICK HERE TO DOWNLOAD PNP HPG CLEARANCE APPLICATION
✅ Why Do You Need a PNP HPG Clearance?
A PNP HPG Clearance ensures that the motor vehicle (MV) you’re transferring is free from any criminal liability such as theft, carjacking, or other illegal concerns. It is a mandatory requirement by the LTO when processing a change of ownership.
📋 Requirements for PNP HPG Clearance (Transfer/Change of Ownership)
Before heading to the PNP HPG office, make sure you have all the required documents:
- Original Deed of Sale or Writ of Execution – This legal document shows the transfer of ownership from the previous owner to the buyer.
- Original LTO Official Receipt (O.R.) and Certificate of Registration (C.R.) – Proof that the vehicle is registered under the previous owner.
- Original Copy of Cancellation/Release/Assumption of Chattel Mortgage – Required if the vehicle was previously mortgaged or under a financing agreement.
- Original Secretary's Certificate – If the vehicle was acquired from a company or corporation.
- Original Special Power of Attorney (SPA) – Required if the sale was made through an authorized representative.
- Certification from Insurance Company – This document confirms that the vehicle was not declared a total loss or wrecked before the sale, if it was acquired from an insurance company.
- Macro-Etching Certificate – This certificate contains the stencil of the engine and chassis number, done on an LTO-authorized blue form.
- TIN (Tax Identification Number) of both vendor and vendee or two (2) valid primary IDs for both parties.
🚗 Step-by-Step Process to Get PNP HPG Clearance
Once you’ve gathered all the necessary documents, follow these steps to secure your PNP HPG Clearance:
📍 Step 1: Go to the Main PNP HPG Office or Satellite Branch
You can either go to:
- PNP HPG Headquarters at Camp Crame, Quezon City
- Or any PNP HPG satellite office near your location.
📝 Step 2: Fill Out the Application Form
- Proceed to the Receiving Section to get the application form.
- Fill out the form completely and accurately.
📑 Step 3: Submit Required Documents
- Submit the filled-out application form along with all the required documents.
- The officer will review and verify the documents.
💸 Step 4: Pay the Necessary Fees
- An assisting officer will provide you with a payment slip for the processing fee.
- Go to the nearest Land Bank of the Philippines (LBP) branch to pay the fee.
💰 Current Fee:
- For transfer of ownership, the fee is ₱300 as of July 2019.
📄 Step 5: Get Your Claim Stub and Action Slip
- Return to the Receiving Section after making the payment.
- You will be given a claim stub and action slip indicating when you can return to claim your clearance.
🔍 Step 6: Motor Vehicle Inspection and Macro-Etching
- Proceed to the Motor Vehicle Inspection Section for a physical inspection and macro-etching of the vehicle's engine and chassis number.
- The process involves taking a stencil of the engine and chassis number to verify against official records.
📆 Step 7: Return to Claim Your PNP HPG Clearance
- Return to the HPG office on the date specified on your claim stub.
- If everything is in order, you will receive your PNP HPG Clearance, which you can now present to the LTO for transfer of ownership.
⏰ Processing Time
- Normally, the clearance is ready within 24 to 48 hours after completing the macro-etching and inspection. However, processing times may vary depending on the volume of applications.
⚡️ Pro Tips for a Smooth Process
✔️ Double-check all documents to ensure they are complete and valid.
✔️ Go to the HPG office early to avoid long lines, especially during peak days.
✔️ Bring exact change for payments to avoid delays.
🎉 Final Step: Transfer of Ownership at LTO
Once you have the PNP HPG Clearance, you can proceed with the transfer of ownership at the LTO. Make sure to submit the clearance along with other required documents for smooth processing.
By following this guide, you can successfully secure your PNP HPG Clearance and ensure that your vehicle’s ownership transfer is legal and hassle-free. 🚗✅