A Final Report in the Philippine National Police (PNP) is a comprehensive document summarizing the investigation, actions taken, and case resolution. It serves as an official record submitted to higher authorities for reference and documentation. Below is a sample PNP Final Report format based on actual law enforcement procedures.
Sample PNP Final Report
Republic of the Philippines
Department of the Interior and Local Government
NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
QUEZON CITY POLICE DISTRICT
QCPD-001
MEMORANDUM
FOR: The District Director, QCPD (Attn: C, DIDMU)
FROM: Chief of Police, Station 10
SUBJECT: Final Report re: Robbery with Homicide Incident
DATE: March 26, 2025
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This is in reference to the Spot Report dated March 20, 2025, and the Progress Report dated March 23, 2025.
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On or about 10:45 PM of March 19, 2025, a Robbery with Homicide Incident transpired at ABC Convenience Store, Brgy. San Isidro, Quezon City.
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Based on initial investigation, two unidentified male suspects, wearing black jackets and helmets, entered ABC Convenience Store and declared a holdup. The suspects forcibly took the cash register containing ₱25,000 and personal belongings of the cashier and a customer. During the incident, one suspect fatally shot customer Mario Dela Cruz, who attempted to resist. The suspects then fled onboard a black motorcycle.
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Responding officers arrived at the scene at around 12:30 AM on March 20, 2025, and secured the area while SOCO processed the crime scene and gathered evidence. The following day, March 21, 2025, witness testimonies led to the positive identification of one suspect as John Dela Cruz, a known offender. Further investigation on March 22, 2025, led to the identification of the motorcycle’s registered owner. A progress report was submitted on March 23, 2025, while surveillance and follow-up operations were conducted at the suspect’s last known address. On March 24, 2025, John Dela Cruz was arrested in Brgy. Commonwealth, and a caliber .45 pistol was recovered from his possession. On March 25, 2025, a case for Robbery with Homicide was filed with the Quezon City Prosecutor’s Office.
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Coordination with Barangay Officials and Intelligence Units facilitated the suspect’s identification, while CCTV footage analysis and witness testimonies confirmed his involvement. His arrest resulted in the recovery of a firearm believed to have been used in the crime. A case for Robbery with Homicide under Article 294 of the Revised Penal Code was filed in court.
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Continuous efforts are being made to track down and arrest the second suspect who remains at large. To prevent similar incidents, police presence in high-risk commercial areas will be enhanced. Coordination with the prosecution is also ongoing to ensure the swift resolution of the case.
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At present, suspect John Dela Cruz is detained at the QCPD Custodial Facility pending trial. The second suspect remains at large, and intelligence operations are being conducted for his apprehension. The case has been filed under I.S. No. QC-INV-2025-0319-001 and is now pending before RTC Branch 105, Quezon City.
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This report is submitted for your reference. Request acknowledgment of receipt.
PLTCOL RAMON V. CRUZ
Chief of Police, QCPD Station 10
How to Write a PNP Final Report
A PNP Final Report follows a structured format to ensure clarity and accuracy. Here’s a breakdown of each section:
✔ Reference – Cite previous reports related to the case, such as Spot and Progress Reports.
✔ Date, Time, and Location – Provide details of when and where the incident occurred.
✔ Background/Case Facts – Briefly describe what happened and how the police were involved.
✔ Investigation Details – Outline the sequence of events and actions taken by law enforcement.
✔ Summary of Action Taken – Include key developments such as evidence collected, witness testimonies, and suspect arrests.
✔ Recommendations/Conclusion – Suggest further actions, such as additional security measures or ongoing investigations.
✔ Disposition – State the current status of the case, including any pending legal proceedings.
This format ensures that all relevant details are included in the report, making it an essential document for law enforcement operations.
Final Thoughts
A well-written Final Report serves as a critical legal document in police investigations. It provides a clear account of the case, ensuring proper documentation for prosecution and future reference. By following this PNP Final Report format, officers can ensure that their investigations are properly recorded and justified.
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