In the line of public service—especially within the Philippine National Police (PNP)—documentation and timely reporting are essential to transparency, accountability, and operational success. One of the most frequently used tools for this is the Progress Report Memorandum.
This memo provides an update on ongoing cases, operations, or issues being handled by a unit or officer. Below is a guide to the standard format used in the PNP when submitting progress reports.
🔰 Standard Format of Progress Report
Republic of the Philippines
Department of the Interior and Local Government
NATIONAL POLICE COMMISSION
PHILIPPINE NATIONAL POLICE
(Your Unit/Office Name)
MEMORANDUM
FOR : (Rank and Name of Recipient/Officer-in-Charge)
FROM : (Rank and Name of Reporting Officer)
SUBJECT : Progress Report
DATE : (Date of Submission)
1. Reference
Mention previous related documents, such as spot reports, initial reports, or previous memoranda.
Example:
Reference is made to the Initial Report submitted on March 27, 2025, regarding the reported robbery incident at Brgy. Mabini, Taguig City.
2. Date, Time, and Place of Occurrence
State briefly when and where the incident or event occurred.
Example:
On March 26, 2025, at around 10:45 PM, a robbery occurred at No. 38 Mabini St., Brgy. Mabini, Taguig City.
3. Brief Facts of the Case
Summarize the nature of the incident and key facts discovered so far.
Example:
Initial investigation revealed that two unidentified suspects, armed with bladed weapons, entered the residence of Mr. Juan Dela Cruz and carted away valuables worth approximately PHP 150,000. There were no reported injuries.
4. Other Facts
Include any additional relevant information or developments, such as witness accounts, CCTV footage, or forensic evidence.
Example:
CCTV footage from a nearby establishment captured the suspects fleeing the scene aboard a black motorcycle without license plates.
5. Requested/Recommended Actions from Hqs.
Clearly specify what actions, approvals, or resources are needed from the higher command or headquarters.
Example:
Requesting authority to coordinate with NCRPO’s Criminal Investigation and Detection Group (CIDG) for further technical assistance.
6. Disposition/Action Taken
Indicate steps already taken by your unit.
Example:
A follow-up operation was conducted on March 28, 2025. Statements from three witnesses were already taken. Coordination with barangay officials has been initiated.
7. Final Report Will Follow
End the memo by noting that a full report will be submitted once the case progresses or is resolved.
Example:
A Final Report will be submitted upon conclusion of the investigation.
✅ Key Reminders:
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Always observe accuracy and objectivity in your reporting.
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Keep the memo clear and concise.
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Ensure timely submission and routing through proper channels.
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Use formal language and the prescribed structure to maintain professionalism.
A well-prepared progress report helps ensure that cases and operations are monitored efficiently. It also reflects your commitment to upholding the values of service, integrity, and excellence in the PNP.